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PowerDMS™ Frequently Asked Questions
  1. What exactly does PowerDMS do?
  1. Using your agency’s intranet in conjunction with PowerDMS software, you can electronically maintain your policies and their signatures. You would simply upload your policies to your PowerDMS database. From there, the software sends out policies to those required to sign them, based on designations you will have previously established. PowerDMS then keeps records of those electronic signatures, which you and your staff can view through the software’s reporting module. Additionally, PowerDMS turns those policies into a searchable database, available for both you and your employees to search through via desktop computers or mobile computers in the field.

  1. How is PowerDMS better than the current method I am using?
  1. PowerDMS is a complete directive management solution. It allows you to place your policies on an intranet (without IT help) and capture electronic signatures (no more signed hard copies). It gives you focus-driven deployment (send your directives to a select group of people), real-time compliance (as soon as your policy is in the Power DMS system you can start collecting signatures immediately) and the ability to print real time reports (print a fully customizable report to see who hasn't signed a particular document). PowerDMS also offers complete revision tracking (tracks all of your revisions and allows you to quickly see old directives at the click of the mouse) and full policy manual text search (your employees can search by policy number, scope, or by a single word contained in the policy's subject or description). PowerDMS gives you all of these advantages and more. Please ask for a demo so we can show you all of PowerDMS' advanced features.
  1. What types of documents are compatible with PowerDMS?
  1. Word, PDF, HTML, and PowerPoint are the most popular multimedia documents that PowerDMS utilizes.

  1. What type of system does PowerDMS utilize and where is it installed?
  1. PowerDMS is installed locally at your agency on a Windows 2000/2003 server.

  1. What are the technical requirements for PowerDMS™, PowerTEST™, and PowerTRAINING™?
  1. System Requirements
    • Windows 2000/2003 Server
    • SQL Server 2000 or We Install MSDE(Microsoft Desktop Engine)
    • 512MB RAM (To Facilitate the SQL or MSDE)
    • 500MB of free hard drive space for data files
    • PowerDMS and PowerTest are web-based applications consisting of ASP pages for IIS server
  1. Our IT department says they can build something similar to PowerDMS. What are your thoughts on that?
  1. While your IT department probably could build something similar to PowerDMS, it would take a long time and/or cost an amount that is greater than the cost of our software. Also, when finished, whatever was developed would be all you had to work with. On the flip side, PowerDMS is constantly being upgraded and tailored to our customers' needs. PowerDMS was developed and redeveloped using our customers' ideas and suggestions and will continue to be tailored to fit changing accreditation needs.
  1. What is PowerTEST?
  1. PowerTEST is another software application that, when combined with Power DMS, allows you to test your employees' knowledge of your directives. The tests can be stand-alone tests or can be attached to a specific directive. PowerTEST gives you the extra accountability you need as an accredited agency.

  1. Are PowerDMS and PowerTEST just for directive management?
  1. Although directive management is the main function of PowerDMS and PowerTEST, they can be used for many different applications. They can be used as a training tool by utilizing PowerPoint presentations and/or administering stand-alone testing. They can be used to archive memos, training bulletins, training forms and many other multimedia documents. They also can be used to communicate important information quickly, conveniently, and with accountability if required. We are constantly coming across new ways to utilize the two programs, so be sure to check back for updates.

  1. Does it make a difference what size my agency is? Can we use PowerDMS even if our agency has fewer than 100 employees?
  1. PowerDMS can be used by small and large offices alike. We a have a number of different options in terms of purchasing user licenses, so whether you have 5 or 5,000 employees, you can benefit from the purchase of PowerDMS.

  1. How can PowerDMS help me attain CALEA Accreditation?
  1. The CALEA web site states that they are looking to see that you have a "proven management system of written directives." PowerDMS makes it easy to satisfy the questions posed to you by your CALEA or PAC on-site assessment teams. With PowerDMS, there will be no more searching through endless file drawers and mountains of paper to prove you have a policy on a certain topic along with the corresponding employee signatures. PowerDMS enables you to search your policies and procedures by subject or text, and quickly generate reports on signature status for those policies.
 
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